Top 11 Live Chat Best Practices to Deliver Superior Customer Service

author
Laduram Vishnoi
CEO, Acquire.io
7 min read
Top 11 Live Chat Best Practices to Deliver Superior Customer Service

Customer service is no longer talking about phone or email. Customers expect quick solutions to their queries. Companies are finding new ways to provide exceptional and real-time customer service to the customers. That’s where live chat comes in.

Many big companies have implemented live chat software in their business to deliver superior customer service. More and more companies are experiencing the benefits of live chat software. But how one can maximize these benefits?

Here in this blog, I have mentioned the top 11 best live chat practices that can help you to deliver great customer service and experience.

1. Place your live chat window in the right corner

In order to deliver great customer service to your customers, you need to first start thinking like a customer. This is the first successful live chat practice for customer service.

To enhance the customer experience of customers with live chat software, make live chat available on the right side of the page. So that, when a person opens up a window on your site; before going any further, he/she will go with his/her instinct. This means they will do what they like to do.

Again, it must occur in an easily visible area. Keep a little but bright button to click on the chat window. This colorful bright button will always catch eyes without irritating them for scanning the whole page to find other things. Because, it is important to keep options for your audience to connect with you, but the more important thing is to give them time to get interested in it.

live chat on every page

Again, I can say, you may try to test other options for the location to get better results. Let’s have a look for some testing ideas here at Abtasty.

2. Presence of chat window on every web page

communication tools

As per statistics provided by eMarketer, “63% of customers who chatted said they are more likely to return to the site, and 62% reported being more likely to purchase from the site again.”

All these show how much important it is to install live chat window on every webpage. Because, it happens most of the time, that some of the visitors reach directly to a page of your site, which is not the home page. In that case, you may miss the chance to get in touch with them.

Implementation of live chat software makes customers happy and finally boost your conversions and sales.

3.  Take the first step- customer attention

CUSTOMER ATTENTION! You heard me right. At times, it happens that your customer is roaming around your website aimlessly without knowing where to start or where to find the right information he requires.

After a while, when your customer fails to reach the right location or web page, he simply leaves. Congratulations! You have one more drop out.

But, you didn’t do anything. Right? Thankfully, that’s the big mistake you just committed. You have failed to grab the attention of your customer when it was needed the most.

Take the first step. Automate the first approach of the live chat tool which will pop out chat window exactly when your customer seeks it. I bet you already know the stat which says that it takes twelve positive and happy experiences to make up a single negative and unresolved experience.

4. Communicate in a smart way

“When the trust account is high, communication is easy, instant, and effective.” ― Stephen R. Covey

The most important live chat practice is to send out messages with quality content. You may lose the customer if you don’t give the proper response to the customers.

Do you know that last year, 67% of global online users hung up their phones as they failed to reach a real customer care executive at the end? Research data says that none of them had waited more than 2 minutes.

Moreover, 80% of the global users believe that smaller companies are doing far better than larger brands.

It is very important to take care of a few things to make communication crystal clear.

  • Read customers’ messages clearly
  • Give proper and accurate responses
  • Give detailed solutions
  • Use principles of good handwriting
  • Proofread before sending

5. The human effect

This is also one of the most significant live chat practices for customer service. Many live chat agents find it difficult to understand and communicate with the customers in a cheerful tone.

I have mentioned some tips on how to create a more human connection over live chat:

  • Personalized Chat – By starting a chat using a visitor’s name, you can personalize your greeting and responses.
  • Make a connection- Use customer service representatives’ names and photos so that customers get a human connection and this will build trust and makes the communication smoother.
  • Be positive and friendly – It is very important that you always stay positive and friendly in a live chat. Use positive tone and voice so that it doesn’t seem rude to the customers. Make use of exclamation points in your greetings.
  • Use of voice and video call - Start using advanced technologies like Acquire, to make voice and video call, remote co-browsing, screen sharing with CRM (customer relationship management) with a more humane touch of yours.

6. Low response time

Get this straight. 75% of customers still believe, in this digital era, that it takes too long to reach a service representative. A high response time leads to high abandonment rates and live chat is the best communication software to overcome this gap.

In today’s fast-paced world, no one likes to wait. Customers expect an instant solution to their queries. Through live chat, you can slash your average response time down to almost an 'instant replay’ level. The current standard is less than a minute and you can still push it down further with the help of live chat tool.

With live chat software, an agent can instantly reply to the visitors and thus this will reduce response time. Even agent can proactively start the communication with the customers and can suggest them the products based on their purchasing behavior. This will boost the conversion rate and sales.

7.  Share screen while doing a live chat

Sometimes, it happens that during a conversation via live chat, the agent tries their best to explain to their customers, but they don’t get it. In this scenario, the screen share is the best option. By installing Screen share, the agent can easily access the entire screen of the customers. With the help of screen share, users can share data or give demos on their screen.

Lets’ have a look on advantages of using a screen share with live chat.

  • Users can easily solve the problems in real-time
  • This application allows multiple screen sharing across several monitors
  • The most important feature of this tool is the “view” and “show” mode.

Companies like Acquire offers screen share tool to offer top-notch service to the customers. This is also one of the important and best live chat practices for customer service.

8.  Co-browse while doing a live chat

Co-browsing is one of the essential features of live chat software. When co-browse integrated with live chat it enhances the level of direct communication between the agent and customer. An agent can access a customer’s web browser window and can easily guide the customers by highlighting different web points on a particular web page.

Customer service agent can continue their live chat with the customers while viewing their computer screens. Thus Co-browsing, when integrated with live chat reduces response time and develops a real-time support for the customers.

Are you worried about your safety? Please don’t, because client privacy is considered as the first priority to program this software. The whole communication is secured with PCI DSS encryption standards. With this, only a support agent can follow the client’s browser window and move a cursor to help them in real-time with the utmost safety and security.

9. Use alternative channels 

While chatting, times come, that to explain something thoroughly, agents need to share other media files with customers, like a video demo or a magnetic content or a one-way video call (to hide client’s facial identity), or something else. You can invite them to video conference too.

This is what the new software technologies can do for you with a twist of your finger. Using these technologies, you can elaborate on anything you want for your clients, also by entertaining them with other media means.

10. Integrate a CRM with live chat

What if you were chatting and, then get caught in some other staff or some hardware issues or else? Most of the time clients end up incompletely in the chat window. When they return again, forget some staff and, feel the urge to get a hold for the past.

Admittedly, it’s pretty impressive, if your customers can start chatting where they left it off. According to Capterra, CRM market prediction says to get a hold on market for $36 billion in 2017. (Source: Gartner).

enterprise software revenue

Source: Forbes Tech.

CRM helps to sync individual customer identity, like name, email id and their choices and requirements.

So, why not using your taste buds at least once with software like acquire Integration with InfusionSoft and vTiger CRM?

11. User comfort

Users are the track setters for business. Hence, your success is in the hand of your users and, how comfortable they are with you. The best way to provide them the utmost satisfaction is through chatting more and to understand them. Your only need is to know what your clients need. Ask them for feedback, reviews etc. And go for the track they are tending to.

Lastly, follow the footsteps of your visitors and, be the king to hold all of the triumph cards by tracking them.

So, what's your take on it? Do share with us.

You may also like

7 Ways SaaS Business Can Improve Product User Experience

One of the biggest issues that SaaS businesses face is keeping consumers engaged long-term. To ensure that your users...

Cobrowse Checklist : 22 Questions to Ask Before Selecting Co-Browsing Software

Co-browsing allows customers and agents to be on the same page, literally. With the click of a button, customer...

11 Effective Customer Service Trends That Will Drive Success In 2018[Updated]

“We see our customers as invited guests to a party, and we are the hosts. It’s our job every...